Role Overview

Coordinate and facilitate the programme teams to prepare proposals, reports, and communications resources for submission to institutional and private donors. The Programme Funding Manager / Communications Officer (PFM/CO) will maintain appropriate information systems, track the internal progress of proposals and reports, and research new funding sources. In addition to directly reporting to the Country Director, this role also liaises with the Regional Communications Manager. It is expected that the Syria PFM/CO will also support the Project Coordinator in overseeing quality assurance in Medair-implemented projects and accountability to supported communities and individuals.

Project Overview

Since 2015  Medair has successfully completed projects in Rural Damascus Governorate and rural Homs for the rehabilitation of urban water systems, rehab and re-equipping of primary healthcare clinics, development of community-based health programmes, capacity building for health staff and community workers and the provision of shelter kits to vulnerable households. In response to the need for, support for people with disabilities at household and community level, Medair is responding with further interventions to this vulnerable group. The team in Damascus has 3.5 international and 20+ national staff, with a further 5 national staff in Aleppo. Note : this position is reliant on obtaining Government of Syria approval for visa & residency.  Nationality may be a factor.

Workplace & Conditions

Field based position in Damascus, Syria.

Starting Date & Initial Contract Details

As soon as possible. Full time, 12 to 24 months.

Key Activity Areas

Grant Management

  • Coordinate the drafting and presentation of all proposals, operational and financial reports.
  • Manage timelines for preparing proposal and report submissions, provide templates, guidelines and donor-specific advice to ensure that all involved staff are aware of their needed contributions.
  • Maintain an overview of the assigned programme’s relationships with, and funding from Medair’s key institutional donors.


Donor Relations Management

  • Maintain current analysis of institutional donor humanitarian policy and practice, compliance, trends and funding opportunities.
  • Maintain efficient donor relationship management, attend relevant meetings.



  • Support the Regional Communications staff in the facilitation, development and drafting of proposals.
  • Ensure that best practice is communicated, followed in all aspects of grants management.
  • Work with the Regional Communications Manager to ensure accurate programme information for internal and external communications materials.
  • Work with national staff to pro-actively and re-actively obtain resources.
  • Develop network with representatives in order to secure funding for the country programme.
  • Promote and review the design and application of Medair branding in all field communication.
  • Advise staff regarding communications with stakeholders. Develop Key Messages and provide trainings.
  • In accordance with country-specific guidelines, produce short content updates for social media use.
  • Lead on designated sections of Annual Report drafting and any other communication material.


Quality Management

  • Ensure that applications and reports are produced to a high standard, comply with guidelines, deadlines, contracts and other donor needs and requests.
  • Contribute to training and coaching national and international staff on relevant programme funding topics and writing techniques, as well as institutional donor requirements specific to their programme.
  • Support the CD and Project Coordinator as requested for quality assurance in Medair-implemented projects and act as the independent focal point for monitoring and tracking Accountability to Affected Population.


Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.



  • University degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject.
  • Strong working knowledge of English (spoken and written).

Relief & Recovery Orientation Course (ROC)

  Everyone who works as an Internationally Recruited Staff in one of our field programmes must first successfully complete the Medair ROC. Read more for information, dates and related costs.


  • At least 2 years post-qualification experience in a complex humanitarian emergency.
  • At least 2 years’ experience in a programme funding or grant-writing role, preferably in a humanitarian context. At least 1 year of management experience.
  • Experience in dealing with institutional humanitarian donors, especially ECHO, UN Agencies, etc.
  • M&E experience. Advanced planning, assessment and analytical skills.
  • Excellent writing skills with the ability to target different audiences and to tailor output accordingly.
  • Excellent interpersonal, communication and networking skills. Able to coordinate and influence others.
  • Able to persevere in the face of difficulties and discouragements.
  • Able to understand and work with project budgets, financial reports. Successful report writing skills.
  • Team-player with good interpersonal skills.